Tutoring business management: The ultimate TF guide
Tutoring is a highly rewarding and fulfilling job, but sometimes managing your business can be a nightmare, especially if you have multiple students or several tutors.
This Tutors Friend (TF) guide will help banish those nightmares.
What is Tutors Friend, you ask? It is the key to managing your tutoring business! Think of it as your one-stop app: from setting up your business, to managing your students, scheduling private or group lessons, sending lesson reminders, monitoring homework logs, organizing your lending library, sending invoices, managing your finances, building your own website and creating your own student portal. It is tutoring business management software that makes tutoring easy!
TF was created as collaborative effort by many people from around the world that understand the importance of having a more efficient and automated business. Our number one goal is to help you spend more time tutoring and less time worrying about running your business.
Gone are the days of scheduling conflicts, ineffective communication, poor punctuality, mismanaged finances and
excuses from students for not doing their homework (Oops! Some of those excuses will probably haunt you forever, but now it will be easier to track! 😉).
Let’s have a closer look at some of TF’s features that will help take your business to the next level.
Your dashboard is the first thing you will see when you sign in. It gives you a quick overview of your business.
This is where you can edit and update all of your business details such as contact information, address, lesson types, cancellation policies, invoice details, as well as lots of other options.
This is also where you can edit and update your payment options. Tutors Friend integrates with both Stripe and PayPal, allowing you to accept credit card payments online.
Email and SMS notifications are another great feature. You can send emails and lesson reminders in just a few clicks! The templates can be cusomised however you like.
If you sign up for an account that allows multiple tutors, here is where you will be able to manage them. Tutors can log into their own accounts to plan their schedule, manage their students and set their own unique hourly rates.
Adding a student is easy! Simply fill in their information and click “next”. You will then be asked for your student’s primary contact information, which is helpful if they are a minor.
The calendar is the heart of our tutoring lesson scheduling app. It is where you can manage lessons, field trips, personal or custom events. TF integrates with Skype, Zoom and FaceTime so that teaching online is a breeze.
Not only will you (and your students!) be more organised, but you will also have fewer missed lessons too!
Library & Downloads
Once you have added items (such as books, CDs and more) to your lending library, you can then start loaning them out to students. YAY to no more lost items! This is also where you can share files for your students and their parents to download.
The overdue lent items section in your dashboard will show any items that are overdue.
Families & Invoices
You can track payments for your lessons by creating invoices or setting up online payments and auto invoicing.
News & Blog Posts
Keep your students up to date with news, upcoming events or announcements by adding blog posts to the student portal.
This is the section where you can create and customise your own secure, mobile-friendly website. It is optional of course – you can use your own website if you already have one!
There are a few other features and many more settings that we haven’t mentioned, so we highly recommend starting your free trial today to see them for yourself! If you ever get stuck, visit our help center here, email us at firstname.lastname@example.org or chat to us live.
When you are ready to take your tutoring business management to the next level, follow the easy steps below.
5 steps to getting started with Tutors Friend, your one-stop tutoring app.
Create an account
Set up your business
Complete your profile, create lesson types, edit email templates, build your lending library, add payment details and launch your website.
Add your students and tutors
Add your students and tutors (if applicable).
Start managing your time by updating your calendar.
Create and send invoices (or set up auto invoicing).
That’s all you need to do to take the stress out of managing your tutoring business. We can’t wait to hear of your success!